Sophos Outlook Add-in

The Sophos Outlook Add-in simplifies both the reporting of spam messages to Sophos and the encrypting of messages that contain sensitive or confidential information.

The add-in integrates seamlessly with your users' Microsoft Outlook software, making it easy for users to report spam, and encrypt messages through the Sophos Email Appliance.

Once installed, users can report spam by clicking a custom button in their Outlook window. By forwarding spam to SophosLabs, they help Sophos in its ongoing efforts to improve the accuracy of spam heuristics.

Outlook 2007: The button is in the top-left corner of the Outlook window.

Outlook 2010: The button is on the Home tab of the Outlook Ribbon.

If SPX encryption is enabled on the Email Appliance, users can also take advantage of one-click encryption, which allows them to send messages by way of the appliance using SPX encryption. With this feature, users can send content containing sensitive or confidential information as a secure PDF.

The Encrypt button at the far left of the toolbar (as shown in the image above) is highlighted in orange when clicked, indicating that the message will be encrypted.

Note
You must configure your Email Appliance policy to work with the clients' add-ins. For more about configuring an encryption rule, see the "SPX Deployment Guide" and the "Additional Policy" section.

As an administrator, you can control how the add-in is installed, and which features are available to your end users. For example, if you want the add-in to be solely a tool for reporting spam, you can disable the message encryption options, or hide them from your users.

The add-in works on the following versions of Microsoft Office and Windows:

  • Microsoft Office 2007 or 2010 (32-bit)
    • To encrypt messages through the Sophos Email Appliance, Microsoft Outlook must be configured to send mail using either SMTP or Microsoft Exchange.
  • Windows XP x86, Windows 7 x86, or Windows 7 x64

To download the add-in, and for documentation about installing and using the add-in, visit the Sophos website (you will be prompted to enter your MySophos credentials):

https://www.sophos.com/support/downloads/email/sophos-outlook-add-in.aspx